Executive Assistant to The Lead Pastor

Job Summary

The Executive Assistant to the Lead Pastor plays a vital role in supporting the Lead Pastor by providing high-level administrative, organizational, and relational support. This position exists to help the Lead Pastor maximize leadership and ministry impact by managing key details, processes, and communications. The Executive Assistant also ensures a smooth Sunday experience for the Lead Pastor and helps cultivate a culture of excellence and hospitality.

LEADERSHIP PROFILE

·Jesus Centered – Leaders depend on God as the source of their wisdom. Leaders with Christ at the center of their lives embody the character of Christ.
·Magnetic – Attitude is everything.  Someone who can “light up the room” with their enthusiasm, energy, and encouragement.
·Ownership – Ownership is the ability to give a high-level effort and perseverance towards goals and take responsibility for mistakes.
·Maximizer – A person that understand how they can blend the gifts of others on their team to create a highly effective and efficient unit.
·Relational – Leaders must be able to care for their teams.  Creating an environment where each person feels valued and loved.
·Culture Carrier – carries the heart of the Lead Pastors and spreads the DNA /culture of the church.
·Developer – They don’t just attract people; they help them grow. From becoming contributors to becoming leaders, they equip people to do ministry.
·Effective Communicator – Inspiring & life-giving communicator in large and small environments.
·Intuition – to handle difficult situations and maintain discretion and confidentiality.

CANDIDATE COMPETENCIES

·Passion for the church, the vision, people and serving in the Kingdom.
·Professional representation of the church and the Lord in all things.
·Pastoral, discerning, and confident leadership style.
·Commitment and investment in the well-being and success of the local church.
·Passion towards and eagerness to learn.
·Strong and growing Christian faith.
·Strong understanding of how to develop leaders and build teams.
·Excellent verbal and written communication skills.
·Basic understanding of child and youth development.
·Must be a team player, with experience working in a team environment.
·Possesses basic knowledge of computer applications (i.e. Word, Excel, PowerPoint, etc.)
·Ability to learn or have experience with Pro Presenter and Planning Center.
·Ability to handle confidential matters discreetly and efficiently.

ESSENTIAL DUTIES & RESPONSIBILITIES

Executive Support & Calendar Management

·Manage the Lead Pastor’s calendar including meetings, events, speaking engagements, and travel.
·Coordinate and prioritize scheduling requests while protecting time for sermon prep, rest, and vision planning.
·Serve as a liaison between the Lead Pastor and staff, volunteers, and external contacts.
·Prepare necessary materials for meetings, events, and speaking engagements.

Sunday Morning Support

·Assist the Lead Pastor on-site each Sunday by ensuring schedules are followed, needs are anticipated, and transitions are smooth.
·Act as a liaison between the Lead Pastor and teams (Production, Worship, Kids, etc.) to ensure readiness and alignment.
·Help host special guests or ministry partners when present on Sundays.

Meeting Coordination & Follow-Up

·Schedule and organize internal and external meetings, including leadership team meetings, coaching sessions, and 1-on-1s.
·Prepare agendas, capture notes, and track action items for key meetings.
·Follow up with appropriate staff/team members to ensure deliverables are met.

First-Time Guest Process Oversight

·Oversee and manage the follow-up process for first-time guests, ensuring timely and intentional communication.
·Collaborate with hospitality, connections, and communications teams to create a seamless and warm guest experience.
·Maintain accurate data tracking and reporting on guest engagement and follow-up steps.

Office & Communication Support

·Help manage office communication on behalf of the Lead Pastor including email responses, correspondence, and scheduling.
·Assist with administrative needs related to church-wide events, campaigns, and staff coordination.
·Maintain confidentiality and discernment in all areas of communication.

Qualifications

·A strong commitment to the mission, values, and vision of The Becoming Church.
·Highly organized with exceptional time management and attention to detail.
·Excellent interpersonal and communication skills, both written and verbal.
·Ability to maintain confidentiality, discretion, and professionalism.
·Proven ability to multitask, anticipate needs, and take initiative.
·Comfortable working in a fast-paced and flexible church environment.
·Proficient with digital tools such as Google Workspace, Planning Center, and basic project management platforms.
·Previous experience in administrative support or ministry assistance preferred.

Schedule & Expectations

·Part-time role: 20 hours per week.
·Must be available on Sunday mornings and during key church events.
·Flexible scheduling during the week with in-person meetings required.
·Must be currently located in the Huntsville/Madison area.

HUNTSVILLE, ALABAMA

As one of the fastest growing cities in the Southeastern USA, Huntsville can aptly be described as unexpected. Huntsville seamlessly marries the rich history of southern hospitality with innovative high-tech ventures and cultural diversity. In fact, more than 100 languages and dialects are spoken in the city. A sense of curiosity and exploration has been rooted in the city’s foundation. In fact, the first American satellite was sent into orbit from the city in 1958. One of the “Fathers of Rocket Science,” Wernher von Braun, lived and worked in Huntsville during the 1950s and 1960s, launching the space and rocket industry still associated with the city today. Experience that same sense of awe-inspiring curiosity today as you explore icons like the U.S. Space and Rocket Center or head off the beaten path into Huntsville’s vibrant neighborhoods and historic districts.


*This description is not all-inclusive, and other duties may be assigned as necessary.