Role Overview
The Campus Administrator serves the mission of The Becoming Church by keeping our ministry organized, our projects moving, and our offices running well. This person manages calendars, tracks church-wide projects to completion, and keeps our data clean and our reports ready. This is a behind-the-scenes role for someone who finds joy in making others successful and doesn't need the spotlight to feel fulfilled.
Why This Role Exists
As The Becoming Church continues to grow, so does the opportunity for this role. We are looking for someone who enjoys seeing the big picture, keeping projects on track, and helping a team do its best work. This role helps our leadership stay focused on the vision, while giving our staff a trusted point of contact for coordination, status, and follow-through.
Key Responsibilities
Executive and Administrative Support
• Manage executive calendars and the master church calendar, and protect time for priorities
• Serve as a first point of contact for leadership, routing requests to the right person
• Book and manage travel: flights, lodging, ground transportation, and itineraries
• Schedule appointments, meetings, and outside engagements
• Prepare weekly agendas, briefs, and follow-up lists for leadership
• Provide support on Sundays and at key church events
Project Management
• Maintain a live tracker of every church-wide project, initiative, and event, with owners, deadlines, and status
• Run regular project check-ins with directors and flag anything at risk early
• Track quarterly staff goals and action items from weekly leadership meetings to completion
• Coordinate cross-department projects so handoffs do not get dropped
• Turn Lead Pastor decisions into clear next steps, owners, and timelines
Data and Reporting
• Keep church data accurate and current across our systems (Planning Center, Basecamp, and others)
• Build and maintain a weekly report of key church metrics (attendance, groups, volunteers, and next steps) and an overall church dashboard
• Produce recurring reports for staff meetings, board meetings, and planning seasons
• Pull data on request to support decisions
Office Management
• Own the day-to-day operation of TBC HQ: workspace, supplies, vendors, and facility needs
• Serve as the point person for HQ guests, deliveries, and service providers
• Keep HQ organized, welcoming, and reflective of our culture of excellence
• Maintain HQ systems, access, and key documents
What Success Looks Like
Within the first 90 days, the Campus Administrator:
1. Has full ownership of executive calendars and the church calendar, with no double bookings or missed commitments
2. Has a church-wide project tracker live, with every active project listed, owned, and current
3. Delivers the weekly church metrics report on time, every week
4. Has our offices running smoothly day to day
5. Is trusted by staff as the go-to for status, scheduling, and coordination
Qualifications and Fit
Required
• A growing follower of Jesus who believes in the vision of The Becoming Church
• 3+ years in an executive assistant, office manager, or project coordinator role
• Proven project management skills: tracks many moving pieces and closes loops without reminders
• Strong with data, spreadsheets, and building simple reports
• Excellent written and verbal communication
• Discretion and sound judgment with confidential information
Preferred
• Experience in a church or nonprofit setting
• Familiarity with Planning Center, Basecamp, and Google Workspace
• Experience with structured goal-setting and meeting rhythms
Who Thrives Here
Someone who lives our staff core values: Celebrate The Vision, Make It Better, Serve First / Lead Second, and How You Do One Thing Is How You Do Everything. They are proactive, organized, calm under pressure, and lead relationally, not transactionally.
• Serves with humility and discretion, and is motivated by the mission rather than position or access
• Is trusted with confidential information and protects it
• Finds fulfillment in faithful work that often goes unseen